Postal voting describes the method of voting in an election whereby ballot papers are distributed or returned by post to electors, in contrast to electors voting in person at a polling station or electronically via an electronic voting system.
It is of benefit to people who may not be able to attend a polling station in person, either through a physical disability or absence from the locality. This method of voting is available to voters upon application (sometimes with restrictions) in statutory elections in many democratic nations.
On the other hand, concerns about postal voting have been raised as to whether it complies with the requirements of a secret ballot, in that people cast their vote outside the security of a polling station, and whether voters can cast their vote privately free from another person's coercion. There have been cases of electoral fraud with postal votes in the United Kingdom (including in Birmingham at the 2004 European and local government elections in the UK)[1][2][3]
Postal voting can be a way to prevent manipulation of an election through "get out the vote" efforts, for instance, in state conventions of a society, in which supporters of a cause or candidate transport in their supporters by bus in order to vote and then bus them home again.
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All-postal voting is a variant of postal voting, where all electors receive their ballot papers through the post. Depending on the system applied, electors may have to return their ballot papers by post, or there may be an opportunity to deliver them by hand to a specified location.
There is some evidence that this method of voting leads to higher turnout than one where people vote in person or have to apply for a postal vote. Critics suggest that this is only a temporary impact, and that there are dangers in people using ballot papers intended for other electors.
It has been tested by a large number of local authorities in the United Kingdom for their elections, and in 2004 it was used for elections to the European Parliament and local authorities in four of the English regions (see below for more details).
Swiss federal law allows postal voting in all federal elections and referenda,[4] and all cantons also allow it for cantonal ballot issues. All voters receive their personal ballot by mail and may either cast it at a polling station or mail it back.
Vote-by-mail is a variation of postal voting in the United States in which a ballot is mailed to the home of a registered voter, the voter fills it out and returns it via postal mail. This process eliminates the requirements to staff and run a polling center during an election, and can result in considerable cost savings to taxpayers. Balloting materials may be sent via the United States Postal Service without prepayment of postage.[5]
Ballots are sent out, usually, three weeks before the election date, after a voter's pamphlet has been distributed. To vote by mail, an individual marks the ballot for their choice of the candidates (or writes in their name), places the ballot in a secrecy envelope, seals it, places it in the provided mailing envelope, seals it and signs and dates the back of the mailing envelope. This envelope is then either stamped and mailed at any mailbox, or dropped off (postage free) at a local ballot collection center.
There is a cut off date for mailing ballots and it is determined by the local voting jurisdiction. In some jurisdictions, postmarks do not count, and ballots must be received by a certain time on election day. In other jurisdictions, a ballot must have a postmark on or before the day of the election and be received prior to the date of certification. Many vote-by-mail jurisdictions enlist the help of volunteers to take ballots in walk up "Drop off Booths" or drive-up "Quick Drop" locations. The Help America Vote Act requires some polling options, often at central election headquarters, with machines designed for voting by those disabled who cannot vote a normal ballot.
In Texas, electoral fraud occurring over the years involves political operatives engaged by candidates illegally aid those eligible to vote by mail, usually voters over 65 years of age or voters with a disability.[6][7]
In 1998, voters in Oregon passed an initiative requiring that all elections be conducted by mail. Voters may also drop their ballots off at a county designated official drop site. Oregon has since reduced the cost of elections, although the time required to tally votes has increased.
In 2011, the Washington legislature passed a law requiring all counties to conduct vote-by-mail elections.[8] Local governments in Washington had the option to do so since 1987, and statewide elections had permitted it since 1993.[9] By 2009, 38 of the state's 39 counties (all except Pierce County) had conducted all elections by mail.[10] In the Washington system, ballots must be postmarked by election day, so complete results are delayed by several days.[10]
Many states allow no-excuse voting by mail.
Since 2001, any elector has been entitled to request a postal vote (known as postal voting on demand) without giving a reason,[11] apart from in Northern Ireland, where postal voting is only available if it would be unreasonable to expect a voter to go to a polling station on polling day as a result of employment, disability or education restrictions. Prior to 2001, postal votes had been available since 1948 only to those unable to attend a polling station for reasons of ill-health, employment or planned holiday away from home and to some electors living on small islands where they would need to cross water to reach their polling station. Before 1985, holidays were not a sufficient reason, and the employment criterion only allowed some professions.
Registered voters who wish to vote by post must submit an additional application form to the Electoral Registration Officer at their local authority (or to the Electoral Office for Northern Ireland if in Northern Ireland) stating whether they want their ballot paper to be sent for one single election, all elections until a specified date or indefinitely. They must also submit their date of birth, and signature specimen on the form (or apply for a grant of a signature waiver due to a disability or inability to read or write[12]). In addition, if a person eligible to vote in the United Kingdom is chosen by another voter to be his/her proxy, the proxy can apply to vote by post. To receive a postal vote for an election, the postal vote application must have been received by the Electoral Registration Officer by 5pm eleven working days before polling day.
Returning officers issue and despatch postal ballot packs at 5pm on the eleventh working day before polling day at the earliest. Issue of postal ballots is not open to the scrutiny of candidates and their agents; by law only the returning officer, his/her staff, representatives of the Electoral Commission and observers accredited by the Electoral Commission are permitted to attend. Some returning officers produce postal ballot packs in-house, whilst others outsource the process to an external company.
Each postal ballot pack contains inside the cover envelope a ballot paper, two envelopes ('A' and 'B') and a postal voting statement. Postal ballots are printed on paper of a colour different to that of ballots issued in polling stations. Postal ballot papers contain the following design, security and identification features on the reverse:[13][14]
When issuing each postal ballot paper, the officer marks on a list (called the corresponding number list) next to the postal ballot's unique identification number the elector number of the voter to whom the postal ballot is sent, and then makes a mark next to the voter's name in a separate list of postal voters. The unique identification number of the postal ballot paper is also marked on the postal voting statement sent within the postal ballot pack. The local authority name and address and the name of the constituency/ward are printed on both envelopes 'A' and 'B'. Once all ballot papers for an election have been issued by the returning officer, the corresponding number list is sealed in a packet which can only be opened upon the order of a court when an election result is challenged.[15][16]
Upon receipt of the postal ballot pack, the voter completes the ballot paper according to the instructions and seals it inside the envelope marked 'A'. A separate postal voting statement must be filled in by the voter with his/her date of birth and signature (unless a signature waiver has been granted or if the voter is an anonymous elector). It is strongly recommended that postal voting statement and envelope 'A' (containing the ballot paper) be placed and sealed inside the larger envelope 'B' when returned, although this is not a requirement. The voter can be posted back to the returning officer at the local authority address (postage is prepaid when returned from within the United Kingdom), or returned in person to the returning officer at the local authority office, or directly handed in to a polling station on polling day (but only one which is situated within the constituency/ward marked on envelopes 'A'/'B').[17][18] For the vote to be counted, it must reach the returning officer/polling station by the close of poll (usually 10pm on polling day).
Upon receipt of a postal ballot pack in the post (or of the postal ballot paper and postal voting statement if sent separately), the returning officer places it inside the postal voters' ballot box allocated to the particular constituency/ward. If a presiding officer receives a postal ballot pack in a polling station, it is sealed inside a packet which is later delivered to the returning officer at the close of poll together with a form recording the number of postal ballot packs received by the presiding officer.[19][20]
Candidates and their agents, representatives of the Electoral Commission and observers accredited by the Electoral Commission and entitled to observe the opening of postal ballot packs - the returning officer must give candidates and their agents at least 48 hours' written notice of the time and location of every opening session of postal ballot packs.[21] After emptying the postal voters' ballot box, the postal voting statements and envelopes marked 'A'/loose postal ballot papers are separated into two different groups. The returning officer is required to verify the date of birth and signature filled in on at least 20% of the postal voting statements from each postal voters ballot box with the details provided on the original postal vote application forms. If the details do not match, then the postal voting statement is rejected. The returning officer makes a mark next to the name of the voter on the postal voters list for each postal voting statement received, even if it is selected for verification and rejected. On a separate list, the returning officer must write down the unique identification numbers of postal voting statements which were chosen for verification and subsequently rejected.
The returning officer then compiles all loose postal ballot papers together with postal ballot papers having been removed from envelopes marked 'A'. The unique identification numbers of all rejected postal ballot papers are noted on a list.
The postal ballot papers are counted and finally placed in the postal ballot box(es), except for rejected postal ballot papers and postal ballot papers which have the same unique identification number as rejected postal voting statements. The postal ballot box is securely sealed by the returning officer (candidates and agents can also apply their own seals).
At the count, the postal ballot boxes have their seals broken, are opened and then the postal ballot papers are counted.
Voters can contact the returning officer to check that their postal voting packs (or their postal voting statements and their postal ballot papers) have been received - however a response can only be given after an opening session since the returning officer will have to refer to the postal voters list. At the end of an election, the marked postal voter lists are open for public inspection and also can be purchased by the Electoral Commission, candidates, elected representatives, government departments, police forces, registered political parties and local constituency parties.
There have been cases of electoral fraud with postal votes in the UK (including at the 2004 European and local government elections in Birmingham).[1][2][3]
In 2000, the UK government passed legislation to permit local authorities to apply to pilot innovations in the method of voting at local elections (including all-postal voting, electronic voting, and voting at weekends), with the first pilot elections being held in May that year.
In May 2000, 2002 and 2003, many local authorities piloted all-postal voting at their local elections. In May 2003, 35 local authorities did so. The outcome of those pilots was a recommendation from the Electoral Commission that all-postal voting should be adopted as the normal method of voting at local elections in the UK. This reflected the positive impact on voter turnout at these elections (in some places, turnout doubled) and the fact that there was no evidence of an increase in electoral fraud.
The local elections scheduled for May 2004 were postponed to June and combined with the European Parliament elections. The UK government used this opportunity to trial all-postal voting in these elections across four regions: North East, North West, East Midlands, and Yorkshire and the Humber.
The government faced heavy criticism from opposition parties due to the decision to over-rule the Electoral Commission's recommendation for no more than three regions to be trialled. There were numerous reports of problems, and due to the delays in passing the legislation many ballot papers were received quite late. However, apart from one ward in Hull where the election had to be re-run, the pilot elections were completed successfully and the turnout in the four regions doubled compared to 1999. In the other regions, turnout increased by half. Again, there was no evidence of an increase in electoral fraud in the pilot regions, though postal voting fraud did occur in other regions (see above).
Nevertheless, the Electoral Commission report into these elections drew back from their earlier recommendation because its research showed that a large minority of people wished to retain the option of voting at polling stations. Thus, the Commission recommended that a new model of multiple voting methods should be developed, including postal voting, rather than proceeding with elections run entirely by all-postal voting.
Project Vote published their findings in an article titled "Vote-by-Mail Doesn't Deliver" by Michael Slater and Teresa James. The article's conclusion states,
Thanks largely to Oregon’s experience, many reform-minded advocates and policymakers have become persuaded that vote-by-mail stimulates increased voter turnout with few drawbacks. We think the facts don’t support their arguments. VBM reinforces the stratification of the electorate; it’s more amenable to both fraud and manipulation than voting at polling places; and it depends too much on the reliability of the U.S. Postal Service.[22]
In Malaysia, opposition leader and former deputy prime minister Anwar Ibrahim alleged that postal votes have been used by the ruling Barisan Nasional coalition in securing seats in certain constituencies.[23] He also said that in one particular constituency (Setiawangsa), he claimed that his Parti Keadilan Rakyat had actually won during the 2008 elections, before 14,000 postal votes came in awarding the incumbent BN parliamentarian the seat with a majority of 8,000 votes.[24] In Malaysia, only teachers, military personnel, and policemen based away from their constituencies are eligible to submit postal votes.
Some states in the USA have recently allowed drive-thru voting. In the process voters leave their absentee ballots in a drop box at designated locations. Some locations allow drop-off voting 24/7.[25]